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Data Access Process

The Data Access Process Inventory provides a high-level description of requirements and procedures for accessing data at each HDRN Canada Member Organization. The DASH Team supports researchers through the various stages of the data access process to ensure as seamless an experience as possible. Click on the region and/or pan-Canadian data organization whose data access process you are interested in learning about. If your request involves Indigenous data, additional steps may be required.

Project Stage	DASH	British Columbia	Alberta	Saskatchewan	Manitoba	Ontario	Quebec	New Brunswick	Nova Scotia	Newfoundland and Labrador	Northwest Territories	Statistics Canada	Canadian Institute for Health Information
Acronyms	DASH - Data Access Support Hub DAP - Data Assembly Plan DAR - Data Access Request	DAR – Data Access Request	SPOR – Strategy for Patient-Oriented Research ABSPORSU – Alberta SPOR Support Unit HREB – University of Alberta Health Research Ethics Board CHREB – Conjoint Health Research Ethics Board AHS – Alberta Health Services HREBA-CC - Health Research Ethics Board of Alberta Cancer Committee	DAR – Data Access Request eHS – eHealth Saskatchewan HIPA – The Health Information Protection Act (SK) HRDP-SK – Health Research Data Platform-Saskatchewan HQC – Saskatchewan Health Quality Council MHDSA – Master Health Data Sharing Agreement MoH – Ministry of Health SCPOR - Saskatchewan Centre for Patient-Oriented Research SRE - Secure Research Environment TAC – Trustee Authorization Committee	MCHP – Manitoba Centre for Health Policy WRHA – Winnipeg Regional Health Authority ORS – Office of Research Services (University of Manitoba) HIPC – Health Information Privacy Committee	ICES – Institute for Clinical Evaluative Sciences DAS – Data & Analytic Services IDAVE – ICES Data & Analytic Virtual Environment REB – Research Ethics Board	ISQ - Institut de la Statistique du Québec SAD - services d'accès aux données de recherche CADRISQ - centres d'accès aux données de recherche de l'Institut de la statistique du Québec FMAD - fichier de microdonnées accessible à distance DSP - directeur des services professionels	NB-IRDT – New Brunswick-Institute for Research, Data & Training UNB – University of New Brunswick DRC - Data Research Committee	HDNS – Health Data Nova Scotia DAC - Data Access Committee DHW - NS Deptartment of Health and Wellness NSH - Nova Scotia Health PHIA - Personal Health Information Act SRE - Secure Research Environment	NLCHI - Newfoundland and Labrador Centre for Health Information HREB – Health Research Ethics Board PHIA – Personal Health Information Act, 2011	GNWT: Government of the Northwest Territories HSS: Health and Social Services IS: Information Services NTHSSA: Northwest Territories Health and Social Services Authority ARI: Aurora Research Institute RC: Research Coordinator ATIPP: Access to Information and Protection of Privacy	HOOU – Head Office Operations Unit RDC – Research Data Centre MAP – Microdata Access Portal	CIHI – Canadian Institute for Health Information
Analytical Services	Analytical Services (if applicable) are site/jurisdiction specific. Please refer to the local processes.	PopData BC does not offer analytical services.	ABSPOR offers analytical services.	HRDP-SK does not offer analytical services.	MCHP offers analytical services.	ICES offers analytical services. Analytic support is also available, and in this case the technical team performs the analysis as per the project plan and provides the final deliverables/ reports to the project team.	Analytical services are not available.	NB-IRDT offers analytical services.	HDNS offers analytical services.	NLCHI offers analytical services.	GNWT offers analytical services.	Statistics Canada does not offer analytical services.	CIHI does not offer analytical services.
Project initiation and eligibility	The project team starts the application process by submitting a service data request form (DASH Intake Form). The service team (DASH) will review the request and if deemed eligible as a multi-regional project, the service team (DASH) will conduct a feasibility review of the project and provide a resource and cost estimate (if applicable).	PopData’s application process starts with an eligibility review of the project team. Project teams submit information on forms, which may be filled and submitted online through DAROnline, including project team (form), project protocol (form) and the requested service data (form).	An ABSPORSU application process is initiated when a service data request form is submitted by a project team’s submitter to the service. The submission must include the project protocol.	The application process (HRDP-SK DAR) starts with the Plan Data Request step. Researchers can go to the HRDP-SK website to learn what data is available in the HRDP-SK and how to effectively complete a service data request form (Data Access Request). This may include a consultation with the HRDP-SK Team. https://hrdpsk.wishpondpages.com/home/	Every *project* proposal must be submitted to MCHP using a *form* which includes information covering the *principal investigator (project team form), project protocol (form)* and the *requested service data (form). MCHP performs an eligibility review* (mandate).	An ICES *application process* is initiated when a Data & Analytic Services (DAS) request *form* is submitted to the *service* along with supporting documentation. The *service team* *reviews* the *eligibility* of the *project team.*	Please refer to the Formal data access request section.	NB-IRDT’s *application process* starts when a *project team* submits information on forms related to the *project team (form), project protocol (form)* and the *requested service data (form). The NB-IRDT service team* will reach out to the *project team* as required.	The HDNS *application process* requires a *project team* to *request* a *feasibility review* and a *cost estimate* through its Data Access Feasibility and Cost Estimate request *form. This form must be accompanied by the project protocol* and other relevant information about the *project*. CVs of the PI and team members accessing line level data are submitted for review with the DAR.	Every *project* proposal must be submitted to NLCHI using a *form* which includes information covering the *project team (form)* and *project protocol (form). NLCHI performs an eligibility review* and advises on the timeline for the *application process*.	An application process is initiated when a service data request form (Research Support Application Form) is submitted by the project team to the service team (Research Coordinator) at hss_research@gov.nt.ca.	*Project teams* may consult with StatCan local RDC *sub-team(s)* in advance of initiating an *application process. An RDC application process* begins when a *submitter* creates an account via the Statistics Canada microdata access online portal. The *submitter* completes an online *form* and attaches a *project protocol* (research proposal) and supporting documents, on behalf of the *project team*.	A CIHI *application process* begins when a *submitter* fills a Data Inquiry *form* through the CIHI web site, on behalf of the *project team. The form is reviewed, and the eligibility* of the project team reviewed, including *data access arrangements* for the *analysts*.
Feasibility Assessment & Request for Cost Estimate	DASH consolidates data centre feasibility assessment and cost estimate (if applicable) and sends to Researcher within 2-4 weeks.	PopData will perform a feasibility review using the project protocol. PopData will provide confirmations for eligibility and feasibility and a resource & cost estimate, usually within 2 weeks.	An estimate resource and cost valuation can be requested using the service data request form and is made available following feasibility review.	Research team submits the service data request form and HRDP-SK reviews the project for feasibility and confirmation of estimate resource and cost valuation. This may include a consultation between the researcher and HRDP-SK. Upon approval, a confirmation of feasibility and resource availability letter is provided to the researcher.	MCHP performs a *feasibility review* and agrees (through consultations) the precise *service data request. A review of resource and costs* is then made, and *resource & cost* estimates provided to the *project team*.	The service team performs a *feasibility review* of the *project protocol. Thereafter, the service team confirms feasibility* and provides an estimated *resource and cost valuation*.	Project team can estimate their own costs by reviewing the tool on the ISQ website. ISQ will evaluate the feasibility of a project once it has been submitted through their website, and provide a summary evaluation of the potential cost estimates of the project.	NB-IRDT will perform a feasibility review of the Data Access Request form (Section 1) and provide feasibility results and a resource & cost valuation estimate.	On completion of the feasibility review the service’s coordination team will issue a feasibility confirmation and a resource and cost valuation estimate.	Following consultation with the NLCHI Data Access team and a feasibility review (in the form of a signed Data Custodian Varibale List) to clarify the project protocol (objectives) and determine the precise service data request. NLCHI can provide a preliminary resource and cost evaluation estimate to the research team.	Research project review is undertaken by subject experts and community partners after research license application submission to ARI licensing portal to determine the NWT relevance of projects, privacy safegaurds and resource capacity in conducting research project. See "Formal data access request" for full feasibility review process.	All applications must undergo a StatCan feasibility review for the service data requested. This review will determine whether the data requested are able to support the project protocol (proposal). To determine if access fees apply, applicants complete an online form at the time of application.	Thereafter a feasibility review is performed to ensure CIHI can fulfil the data needs of the project protocol. A project team may request an estimate of the resource and cost valuation at anytime following feasibility confirmation.
Formal data access request	DASH will communicate next steps to the research team to complete the data access request (DAR), including local DAR instructions and required documentation. DASH coordinates a project kick-off meeting between the researcher and the data centers to clarify next steps and finalize data requirements.	A service data request form (DARonline) can be completed with the help of the MetaDataCentral tool.	Our formal data request procedure is to have the researcher submit a form through the Alberta SPOR SUPPORT Unit (https://absporu.ca/)	A complete service data request form (DAR) is submitted and assessed by HRDP-SK.	A *requested service data form* must be completed.	ICES does not have a formal data access request form.	Project team should fill out request through the ISQ website. In the <<Zone chercheur>>, click on <<Créer un nouveau projet>> and then choose the option <<Demande d'accès aux données à des fins de recherche.>> Project team will be able to enter their project title, download necessary documents, and add required information on the research team, define their criteria, and specify the software required for their analysis. Once these have been submitted, the data access team at ISQ will evaluate your project. For a simple feasibility review or cost estimate, researchers can otherwise choose the option "Demande d'évaluation de faisabilité et de coûts". That form does not require to submit all documents, and researcher can expect a faster initial feedback from ISQ (useful when starting a project). When they are ready to officially submit the project, they can transform their request in "Demande d'accès aux données à des fins de recherche" (see above).	If the project is feasible, the project team submits a fully completed Data Access Request form and supporting documents to the NB-IRDT Data Access Coordinator	Following consultations, the submitter will complete a precise data access request form and submit to the coordination team. The service’s governance team (DAC) will review this at its monthly meeting. Designated project team members will be invited to attend the meeting to answer any questions.	Following HREB approval, a Common Application Request form must be completed and submitted to all the Data Custodians who will be providing data.	After research license and ethics approvals are in place, Data Access request form is filled out by the researchers to be submitted to HSS/NTHSSA IS teams via the RC-HSS_Research@gov.nt.ca email, who would determine data feasibility and cost estimation of data extracts.	The StatCan microdata access portal, in consultation with local RDC sub-teams, should be used to establish the precise service data request for a project in advance of an application process.	Following *feasibility confirmation, a project team* will fill and submit a *service data request form* consistent with the *project protocol*.
Consultation	DASH coordinates regular meetings with researchers to ensure project progression.	The PopData coordination team reviews all forms to ensure they are correctly filled (form review), and that all supporting approvals have been provided (ethics and scientific peer review). The data held by the PopData are sourced from multiple original data providers such as the BC Ministry of Health, WorkSafeBC and the BC Cancer. The PopData data liaison officer ensures that the data controllers for these providers have timely access to all forms and approvals and obtains an ODP approval from each of them.	A project team may consult the service team at any point during the application process.	A project team may consult the service team (HRDP-SK) at any point during the application process.	Throughout an *application process* (including *eligibility* and *feasibility review), the MCHP service* offers consultation support to *project teams*.	The *project team* is consulted by phone to review objectives and timelines.	A project team may consult the service team at any point during the application process.	The NB-IRDT Data Access Coordinator schedules a meeting (Institute Review) with the project team, either in person or via conference call, to review the fully completed Data Access Request form.	Throughout an application process (including eligibility and feasibility review), the HDNS service offers consultation support to project teams.	If necessary a meeting can be scheduled between the Requestor and the NLCHI team to ensure there is a full understanding of the request from the data analytics perspective.	A project team may consult the service team at any point during the application process.	Project teams may consult with local RDC sub-team(s) in advance of initiating an application process with StatCan.	Through one or more consultations with the *project team* a *project plan* will be prepared with reference to the *service data request* and the *project protocol. A final resource and cost valuation* will be made for inclusion in the *service agreement*.
Ethics, Peer Review and Funding	DASH and Data Centres support the researcher to obtain the following: as per required documentation for the DASH DAR.	A service data request form (DARonline) must be accompanied by an ethics approval from a Canadian REB (ethics committee) and scientific peer review approval from a recognised peer review group. The applications to these bodies should also be provided. Funding information should be included in the service data request form. Funding letters, and industry contract (if applicable) should be included. Applicable research team members are required to sign the BC MOH Declaration of Research Independence (DORI) Form.	An ethics approval must be obtained from an within-province ethics committee and be one of the following: University of Alberta Health Research Ethics Board (HREB), University of Calgary Conjoint Health Research Ethics Board (CHREB), or Health Research Ethics Board of Alberta Cancer Committee (HREBA-CC). If ethics approval is not yet available, the application documents will suffice. A peer review is not required, nor is there a formal process for funding requirements.	Once support is confirmed the project team must obtain an in-province ethics approval from a Saskatchewan/HIPA approved Research Ethics Board and provide evidence of funding approval from SCPOR , SHRF or a National Grant. A peer review is required in the absence of funding.	The following *approvals* are required, and *reviews* made: in-province *ethics, scientific peer review,* *funding. The MCHP eligibility review* includes a check that *funding sources* chosen by the *project team* meet MCHP guidelines. The *ethics review* ensures: (1) *Ethics approval* was sought from UofM Office of Research Ethics & Compliance *ethics committee. (2) The ethics committee* application was by *researchers* affiliated to UofM or WRHA. The *principal investigator* must be a UofM employee or *researcher* affiliated to WRHA.	On receiving *confirmation of feasibility, a project team* must obtain and provide an *ethics approval* from a Canadian *ethics committee. The service’s governance team* *reviews* the ethics approval (including the documents submitted to the ethics committee). Peer review not required for submission. Project funding must be from a public source.	Ethics approval must be submitted, along with the name of the PI and the project title. For multi-site projects, the researcher must also submit the ethics issued by the evaluating ethics committee, as well as the ethics approval for each of the other organizations taking part in the research.	The project team submits an application to the UNB research ethics committee, while the NB-IRDT Data Access Coordinator sends a letter of support and a copy of the Data Access Request form. The in-province (UNB) ethics approval is provided to both the project team and NB-IRDT Data Access Coordinator. Peer review is not required. Funding is not its own process, but it gets discussed in the feasibility, application and institute review phases.	Based on the project protocol the project team must obtain an ethics approval from a local ethics committee (e.g., Dalhousie REB, NSH REB or IWK REB) and, if applicable, a peer review approval from a recognized peer review group. Information on funding is requested in the service data request form (funder and amount).	The following approvals are required by NLCHI governance team To confirm an application can proceed to project execution: an ethics approval from the provincial ethics board – the Health Research Ethics Board (HREB) is required, approval from the data custodian also required. Peer Review is not required. In lieu of funding work maybe completed in-kind.	An ethics approval must be obtained from an ethics committee (Research Ethics Comittee (REC)). If the project is taking place solely within the NWT, approval must be obtained from the Aurora College Research Ethics Committee. If the project is multi-jurisdictional, approval from an extra-territorial REC may be sufficient. In addition, all projects required a research license from Aurora Research Institute (ARI).	Applications submitted by tenured university faculty, those with tri-council funding or from supervised students are exempt from a scientific peer review. All other academic project teams will be asked to obtain a scientific peer review from a suitable peer group (assessor) with expertise in the subject matter area. An Ethics review may be required for project teams with funding sources from the for-profit sector.	The *submitter* must provide an *ethics approval* or evidence that an *ethics committee* was consulted. Projects whose *funding source(s)* include private funding may not be *eligible* to *access* certain data held by CIHI. A peer review is not required.
Original Data Provider (ODP) Approvals	Approvals are site/jurisdiction specific. Please refer to the local processes.	After ODP approvals from all data controllers have been received by the data liaison officer an application confirmation is provided to the project team.	The ABSPORSU service does not require ODP approvals for data already held by the service. If external data is required by the project, then relevant ODP approval(s) must be obtained. This will usually be handled internally by the service.	Upon positive assessment of the service data request form (DAR), the service team (HRDP-SK) makes a recommendation to the Trustee Authorization Committee (TAC), who represent the ODPs for each DAR. The TAC provides conditional approval and disclosure of the data for the project.	The data held by the MCHP service as sourced from multiple original data providers. Examples of original data providers are government and health agencies (Manitoba Health, WHRA/SH, Diagnostic Services Manitoba, Education, Manitoba Department of Families, Justice) and other groups such as FNHSSM (HIRGC) and MMF. Approvals will be obtained through MCHP.	If *external data* is required to be linked an explicit *ODP approval* must also be obtained.	If a research team has external data that they wish to have linked with administrative or survey data, the researcher must send it to ISQ by secure means.	The NB-IRDT Data Access Coordinator schedules a meeting (DRC review) with original data providers, the project team and select NB-IRDT members.	HDNS acts as a data controller and does not consult original data providers unless data is to be remotely accessed for analysis outside of Nova Scotia.	ODP approval may be required in certain instances. NLCHI Data Access team will work with the requestor to facilitate any additional approvals that may be required.	IS, Privacy and ATIPP officers of GNWT acts as a data controller.	StatCan acts as a data controller. A data liaison officer will review requests to access a data resource during each application process.	ODP approval may be required in certain instances. CIHI will work with the requestor to facilitate any additional approvals that may be required.
Privacy, Confidentiality and Security Review	Reviews are site/jurisdiction specific. Please refer to the local processes.	Privacy, confidentiality and security review will be conducted by the data controllers during the ODP review process. The Principal Investigator and project team members who will access the data will complete an online Privacy Training and sign the Non-disclosure Agreement (Pledge of Confidentiality).	Once ethics approval has been obtained and a project plan developed, a PCS review will take place.	*Project team* members requesting access to the HRDP-SK must provide a criminal record check, conflict of interest declaration, and complete privacy training. Access to the SRE also requires eHS account request forms that require users to acknowledge, understand, and agree to agreement terms & conditions. These are reviewed and approved by the service team (HRDP-SK) before granting access.	PHRPC makes a PCS review providing the project team with approvals. See the PHRPC web site for details, which requires that project forms and other approvals, such as ethics, are submitted to PHRPC.	The service’s governance team reviews the ethics approval (including the documents submitted to the ethics committee) and project undergoes PCS review.	As part of the feasibility review process, a privacy and security review of the project will occur.	The NB-IRDT Data Access Coordinator provides the NB-IRDT Privacy Officer with the Data Access Request form and supporting ethics approval, for review.	This review is included as part of the governance review.	Once the data request has been finalised it is reviewed jointly by NLCHI’s technical team, PCS team and governance team.	Once the data request has been finalised it is reviewed by the IS, Privacy and ATIPP officers of GNWT	All project team members must obtain security clearance before they can access the requested service data in a local RDC. All statistical outputs are reviewed for confidentiality by the local RDC sub-team before they are released to the project team.	If a *project* requires linked data, whether within the CIHI data holdings or with *external* data, additional internal *reviews* will take place as part of a *PCS review*.
Contract and Agreements	Contract and Agreements are site/jurisdiction specific. Please refer to the local processes.	After governance and application confirmations have been issued by the PopData service team, several agreements are made, including: Research Agreement Service agreement, including expected resource and cost valuation Information sharing agreement Non-disclosure agreement	Following governance confirmation and application confirmation a data disclosure research agreement is made between the principal investigator and the director of the AHS Health systems Access team (made within an overarching cooperation agreement between AHS and University of Alberta and University of Calgary).	Upon positive assessment of a DAR and TAC approval, a research agreement is completed between the project team and the TAC.	MCHP performs a governance and application review to complete the appraisal process. Project teams with positive application confirmations will complete a researcher agreement for final tripartite acceptance (by the principal investigator, UoM, Government of Manitoba).	The *service team* performs a final *governance review* and *application review. Thereafter the service team and project team* will sign a *researcher agreement* and a *confidentiality agreement*.	A contract that binds ISQ, the researcher's affiliated organization, and the researcher will be sent to the research team. It will include descriptions of the data request, the costs associated with the project, and the privacy and security rules, as well as any other relevant conditions. Each member of the research team will need to participate in a privacy training session and sign a confidentiality agreement.	The NB-IRDT Data Access Coordinator facilitates a final governance review to complete the appraisal process by the governance team. After governance confirmations have been issued the Data Access Agreement is prepared for signature; the Data Access Request for is attached as Appendix A.	After a final governance review to ensure all approvals and reviews are completed, the HDNS coordination team will issue an application confirmation to the project team. Project teams will then complete a researcher agreement to be signed by the Principal Investigator and confidentiality agreement, to be signed by the Principal Investigator and project analysts. Prior to project execution, the service team will prepare the Information Sharing Agreement, which will be signed by the Principal Investigator and the HDNS manager.	Following an application approval the NLCHI Data Access team will prepare any contracts or data sharing agreements (DSA) between NLCHI and the organization with whom the requestor is affiliated.	Following a research application approval, the service team (RC) will prepare contracts or data sharing agreements (DSA) between specific data--housing health authorities or HSS and the organization with whom the researcher is affiliated. The Research Agreement will be reviewed on basis of privacy safegaurds and resource capacity in conducting data preparation.	All researchers on the project team must sign a Microdata access legal agreement which includes a conflict of interest statement and a network use agreement. Project team members must affirm an Oath of Office to Statistics Canada.	The *submitter* reviews the *project plan* and the *resource and cost valuation, and subsequently signs a legal agreement*.
Data Preparation	Data Preparation are site/jurisdiction specific. Please refer to the local processes. DASH may coordinate meetings between the researcher and the data centers to ensure data comparability across sites.	Prior to project execution, the PopData service team will perform: Cohort preparation and Data preparation and access arrangements	A technical team member will consult with the project team to confirm the project cohort and prepare data and access arrangements.	The service team (HRDP-SK) works with the project team to develop and define cohort. The service team (HRDP-SK) extracts and links the data and provides it to the project team in the secure research environment (SRE).	Process to be outlined.	Using the *project plan* the *technical team* determines the cohort(s), prepares the data for these cohort(s) and when required makes it accessible (*DPA*).	Once the contract and any necessary agreements have been signed, the data will be prepared according to the contract.	The NB-IRDT Data Access Coordinator sends confirmation of signing of the Data Access Agreement to the NB-IRDT Database Administrator, the NB-IRDT Director & the NB-IRDT Privacy Officer. The NB-IRDT Database Administrator then prepares the project folder and accounts for each member of the project team.	*Data Preparation and Access (DPA)* is completed by a *Technical Team Member*.	Once agreements have been prepared and signed, the service technical team will prepare the necessary project cohorts and data extracts.	Once agreements have been prepared and signed, the IS team will prepare the necessary data preparation.	Project team members are given access within the local RDC data repository to the entirety of the service data required by the project (the microdata file). Project team members perform their own data preparation (extraction) from the requested service data.	The *project plan* is used by CIHI for *cohort preparation* and *data preparation*.
Remote and On-Site Data Access	Researcher will access data as per each data centre's access policies and procedures (e.g. remote access to secure analytic environments).	Prepared data is made accessible to analysts through a remote connection to PopData BC's Secure Research Environment (SRE). This can be accessed anywhere within Canada.	Prepared data is made accessible by direct provision to the project team, typically through secure file transfer protocol (SFTP).	Prepared data is made accessible to the project team through a remote connection to Secure Research Environment (SRE). This can be accessed anywhere in Canada.	Prepared data is made accessible to analysts through a VPN connection to the secure computing environment at MCHP. System connection must be from within Manitoba currently. Primarily analytic support is through SAS. R and Python are available with some limitations. Other applications may be available depending on licensing and support from the research team.	*Prepared data* is made *accessible* to *analysts* through a remote connection to the service’s secure facility (IDAVE or DHS). This can be access anywhere in Canada.	ISQ has a secure environment for accessing data. This can be accessed in two ways: 1) in the research data access centers of the ISQ (CADRISQ) where it is possible to access the master data file, and 2) through the remote access environment, where it is only possible to access the microdata, which is produced from the master file and reduces the risk of identification. This method will have additional costs associated with it.	Prepared data is made accessible at three Secure Research Environment locations – NB-IRDT Fredericton, Saint John, and Moncton. Data must be accessed on-site.	Prepared data is made accessible to analysts through a remote connection to the HDNS Secure Research Environment (SRE). Analytical tools on the HDNS SRE include: SAS, R Studio, STATA and Python. Data can be accessed anywhere within Canada.	Prepared data is made accessible to analysts through a remote connection to NLCHI's Data Lab. This can be access anywhere in Canada by approved Data Lab Members only. Currently: MS Office, SPSS, R, Python are avaiable in the Data Lab Research enviroment. (Feb 2023)	Secure file (Shared-file) transfer of prepared data is only provided from IS. No full or direct on-site access to EMR records/systems is allowed.	Prepared data is made accessible to analysts through the local Research Data Centres (RDC). Data must be accessed on-site.	Members of the project team will sign an agreement if accessing prepared data through a remote connection to the CIHI secure environment.
Orientation, communities support, restrictions	Researcher will complete applicable Orientation, communities support and restritions as per each data centre's requirements.	Through the PopData BC Privacy Training, project team members are accredited to access data from the PopData service. Accreditation is available for researchers and analysts. Ethics approvals must remain valid throughout the period of project execution. Researchers are required to submit research outputs (e.g., presentations, publications) to the data controllers for pre-disclosure review prior to public dissemination. Addition or changes of research objectives, cohort methodology, data linkages, project team members (including students), and industry funding may require formal amendment to the service data request form (DARonline)	The University of Calgary and the Alberta SPOR SUPPORT Unit provide training on the use of administrative data, and provide a SPOR data certificate on completion of the course. These are optional.	Guidance may be provided to project team should they have difficulties accessing the data in the SRE. All individuals requesting access to the SRE will have to complete an online Privacy and Security Training and quiz.	The MCHP *eligibility review* includes a check that *project team members* have passed the MCHP Orientation process.	For projects requesting access to data, orientation to the virtual environment (IDAVE or DHS) will be provided. Ethics approvals must remain valid throughout the period of project execution.	A privacy orientation session will be given to all members of the research team. Restrictions: Data cannot leave Québec. For studies with patient consent, the researcher must be a Québec researcher.	All individuals who enter a Secure Research Environment must complete Administrative Safeguards. They include: a Criminal Record Check, Privacy Training, Secure Research Environment Training, Confidentiality Agreement and an Approved User Form.	All individuals who require access to data on the SRE, and Principal Investigators, will need to complete online privacy training and sign a confidentiality agreement.	The project *principal investigator* must be PHIA certified.	All individuals who require access to data from GNWT, and Principal Investigators, will need to complete online privacy training and sign a data confidentiality agreement.	Project team members must become “deemed employees” of Statistics Canada to access requested service data. To become “deemed employees” they must obtain security clearance, affirm an Oath of Office to Statistics Canada, and complete an orientation at a local RDC.	Not Applicable.

*If your request involves Indigenous data, additional steps may be required.